Event Coordinator

Job Locations US-CA-Victorville
Job Post Information* : Posted Date 1 day ago(7/6/2022 1:18 AM)
ID
2022-1593
# of Openings
1
Category
Sales

Overview

The Event Coordinator manages all aspects of event planning, meeting Strick deadlines and budget demands for the dealership.  The Event Coordinator works with team members to ensure a successful event.  This person will coordinate with staff and vendor for the planning process.
 
This position requires experience in the hospitality management (automotive industry preferred) and must have proven success with experience in planning and coordinating events with staff Marketing and Graphic Design.
 
 
In addition to competitive pay, we offer our employees: Health, Dental, Vision, Life, 401K, Health &Wellness Program, community involvement and company paid vacation and holidays.

Responsibilities

  • Manage all aspects of event planning meeting strict deadlines and budget demands.
  • Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events.
  • Nurture and build relationships with all departments within the company.
  • Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges.
  • Train staff to execute set procedures.
  • Coordinate with internal staff, partners, vendors, and others to establish needs for events, and serve as liaison throughout the planning process.
  • Research resources, make site visits, and lead pre-event meetings when necessary to help staff make decisions about event design.
  • Plan and facilitate logistics for all events, including guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
  • Oversee experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases.
  • Maintain and build a comprehensive database of industry contacts, vendors, and venues.
  • Troubleshoot and handle any issues that arise on the event day.
  • Plan, organize and manage multiple events/projects by focusing on one task while keeping track of others.
  • Create pre-event and post events reports.
  • Manage marketing assets.
  • Maintain inventory database.
  • Comply with legal, insurance, health, and safety regulations at all times.
  • Order promotional materials and other duties as assigned.

Qualifications

 

  • Experience in hospitality management or public relations.
  • Proven experience in event planning or event coordination in a corporate environment.
  • Track record of creative, successful events.
  • Experience working with colleagues in graphic design, sales, marketing and communications specialties.
  • Excellent organizational, communication, negotiation, and multitasking skills.
  • Ability to remain calm under pressure without losing a customer-service oriented attitude.
  • Experience managing budgets and expense tracking.
  • Advanced knowledge of Word, PowerPoint, Adobe Acrobat, and Excel.
  • Unrestricted California drivers license and clean driving record.
  • Ability to safely operate motor vehicles in tight and small spaces.
  • Highly professional and dependable.
  • Bilingual a PLUS!

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